• Full Time
  • New York

Website United Nations, Office of Legal Affairs

Under the overall supervision of the Principal Legal Officer, the Legal Assistant will be responsible for the following duties:

  • Research and compile materials for use in the preparation of opinions and for inclusion in studies and reports.
  • Handle, or refer to the appropriate officer as appropriate, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to specific activities of the office, etc.
  • Under supervision, may review, verify and process documents ensuring conformity to relevant guidelines and requirements, extract key data and update database, monitor requisite follow-up actions, approvals, etc.
  • Under supervision, may edit and conduct final check for accuracy of a variety of documentation, instruments, publications and related correspondence.
  • Service various committees, hearings and other meetings; select and compile relevant background materials; assist in the preparation of relevant documents; attend meetings and draft minutes/notes; monitor follow-up actions, etc.
  • Assist in the preparation of documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes, etc.
  • Create, as necessary, maintain and update internal databases.
  • Provide general office support services; draft, edit, proofread and finalize for signature and/or process a variety of correspondence and other communications.
  • Set up and maintain reference files/records (electronic and paper).
  • Schedule appointments/meetings, monitor deadlines, etc.
  • Coordinate administrative services to include preparing and monitoring requests, liaising with relevant units, and maintaining related statistics for reporting purposes as required.
  • Perform other ad hoc duties as assigned.

Competencies:

PROFESSIONALISM: Demonstrates professional competence and mastery of subject matter; knowledge of the activities of the Organization; familiarity with standard research sources and ability to analyze information; tact and discretion in dealing with confidential matters and materials; demonstrates ability to apply good judgment in the context of assignments given. Ability to perform advanced functions of computer applications (e.g. Lotus Notes, Word, Excel, Internet, and other software applications). Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education:

High school diploma or equivalent. Paralegal education is desirable.

Work Experience:

A minimum of five years of experience in paralegal work, conference servicing, general office support or related area is required. Experience in paralegal work or legal research is desirable. Experience working in an international organization, a national government or an international corporation is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment:

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice:

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

To apply for this job please visit inspira.un.org.

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